The Job Ready Journal is for you to record the different work tasks that you do during your employment in the Job Ready Program (JRP).
All JRP participants are required to complete entries in the Journal every month; every three months TRA will arrange for your employer to review and sign off on your journal entries.
Talking to your employer regularly about your Journal will help you identify tasks that apply the workplace skills listed below.
A. Work to industry standard
- use trade skills effectively,
- plan and organise own work, and
- use technology.
B. Work productively
- manage resources,
- meet business expectations, and
- identify and resolve issues and problems.
C. Communicate effectively in the workplace
- meet client expectations, and
- work well with others.
Each month you will need to describe the work you have done on a daily or weekly basis that shows you are applying the workplace skills.
Your entries will be grouped into three month blocks, called Quarterly Journal Reports. When you have finished a Quarterly Journal Report, you must print this document from the online portal for your employer to sign. Your employer may also comment on your work performance.
You will need to write enough detail about your work to remind your employer what you did and when you did it, so that your employer can accurately sign off on your journal entries. You can write up to a maximum of 1000 words each month to do this.
Your Journal will be an integral part of your Job Ready Workplace Assessment (Step 3). An independent workplace assessor will review your Journal entries to design your workplace assessment based on what you are doing in your workplace.
Your Journal will also form part of the evidence requirements towards your Job Ready Final Assessment (Step 4).
Every job is different. The Journal hints are designed to prompt you to think of examples of your work that shows you are applying the workplace skills valued by Australian employers.
You will need to summarise the tasks you do in your own words.
You can talk with your employer/supervisor about the jobs that you will be doing and how these will help you to develop these workplace skills.
If you have any questions please discuss them with a TRA Liaison Officer by emailing jrpenquiries [at] Education.gov.au.
A. Work to industry standard
Use technical trade skills effectively
- What are the major jobs that you do in the workplace and how do you do them (explain the order of tasks and if other people are involved)?
- What tools and equipment do you use?
Plan and organise own work
- How do you organise your work and manage your time when given a job to do?
- Explain how you consider different approaches to completing a job and choose the best one for completing the task.
- Do you follow logical and accepted steps when performing your work?
- How do you keep your work area tidy and set out tools and equipment ready for a task?
- Do you return tools and equipment to the correct place and notify the appropriate person of damaged equipment/tools?
- If you are required to complete documentation/paperwork for jobs that you do, what does this involve?
- How do you monitor your own performance in the workplace?
- What are the tools, equipment and resources you use in your workplace and how do you use them?
- What you do prior to using new equipment/other technologies?
- How do you keep up to date with changes in industry practice?
- Do you use computers to complete work place documentation?
B. Work productively
- Do you use resources in your workplace efficiently to avoid wastage?
- Are there any environmental factors you need to consider?
- Do you follow legislation and environmental regulations?
- Do you follow enterprise procedures for the control of environmental discharges / emissions?
- Do you clean up after yourself and ensure equipment is returned without breakages/breakdowns and if breakages/breakdowns occur, do you report it to the appropriate person?
- Do you plan and coordinate time for using equipment with others?
- Do you do regular maintenance jobs in the workplace and maintain equipment and tools in accordance with company policy?
Meet business expectations
- Do you maintain quality processes relative to the jobs you do, i.e. ensure all checklists/appropriate documentation is completed?
- Do you make sure you pay attention to detail when completing all tasks and follow instructions?
- Do you consider all approaches when doing tasks and suggest improvements to procedures to ensure quality outcomes?
- Do you meet deadlines, work well under pressure and prioritise your work?
- Do you notify your supervisor if you cannot meet a deadline?
- Do you show initiative in doing tasks outside your normal duties?
Identify and resolve issues and problems
- Do you identify, evaluate and select solutions to problems?
- How do you respond to an emergency and who do you contact?
- Are there any OH&S risks in your workplace? How do these affect the work that you do? What are you required to do?
- Do you know what material to use in what situation and what will and won’t work, etc?
- How do you evaluate the risks of work activities and take appropriate steps to avoid or minimise risk?
C. Communicating effectively in the workplace
Meet client expectations
You may work directly with clients; however, if you don't, your 'client' may be your supervisor or another person in the business.
- How do you respond to the needs of your clients, supervisor or work colleagues?
- How do you communicate with your clients and assess their requirements?
- Do you ensure you follow special requests and instructions and work to agreed timelines?
- Do you communicate professionally and respectfully?
- Do you provide feedback on the job that you have done?
Work well with others
- Do you work as part of a team? How do you work together?
- Do you follow instructions and seek directions about jobs when they are not clear?
- Do you take responsibility for your own actions and notify your supervisor/team immediately issues arise?
- Do you treat people with respect?
- Can you work effectively with people from a range of social and cultural backgrounds?
- Do you use the strengths of other team members to help you to complete a job and have you helped less experienced team members?
- Have you delegated tasks to others where you have given clear guidance and direction?
- Have you supported the skill development, or recognised the contributions made by other people in your workplace?